12/24/2023 0 Comments Employment verification letterWhile there are other sources of employee references, like reference letters they supply or include on their LinkedIn profiles, there are risks to relying on these alone. Human resources professionals will tell you that many people inflate their background and salaries in seeking new employment. It’s important to ensure that prospective employees have given you accurate information. Verification of past employment is an essential part of applicant screening, and many prospective employers prefer to do this using a letter rather than over the phone. Request from a Prospective New Employer: If you are seeking to verify the employment of someone you are considering hiring, you may want to go further with your request. Typically, all that should be requested is name, title, salary, and dates of employment. Request from A Prospective Employer or Other Third Party: If you are making a request to verify a person’s employment for credit or other non-employment reasons, keep the request brief and professional. Keep your request reasonable and professional. For example, don’t ask them to state that you were the best employee ever or that your salary should be doubled. This will also help to ensure that the information you hope to have included in the letter is included-but be mindful that there are some things your manager may not be permitted to include in the letter for liability reasons. If they don’t have a template or form, it is a good idea to offer to prepare one for them to minimize the burden of preparing the letter. If you don’t have an HR department at your company, speak with your manager about the request. Often, they will prepare the letter, or provide you with a form or template for your manager to use. ![]() If you are a current employee, check with your HR department about the process. If the company has an HR department, that is where the request should be directed. ![]() Request from the Employee: When an employee requests an employment verification letter it’s important to handle the process professionally. Making A Request for an Employment Verification Letter Issuers of employment verification need to be very careful in responding to such requests because of the liability risks associated with certain information disclosures. Occasionally the request for the letter will ask for more information, for example, employment history, the address in the employee’s file, salary growth and/or an assessment of job performance. These letters are sometimes also needed for insurance reasons, or by government agencies in wage garnishment situations.Ĭontents: In general, an employment verification letter will include: Verification letters for current employment are also often required by mortgage lenders, finance companies (for car loans, for example) and landlords to verify an ongoing source of income. Some departing employees request them in order to supply with job applications. A prospective future employer may want one to make sure the information provided by a job applicant about their prior employment is accurate. Purpose: Employment verification letters are used for a number of purposes. The Basics of Employment Verification Letters ![]() Employees also need to understand the rules surrounding these letters to ensure they get a letter which will serve their purposes. Employers need to be careful in the drafting of these letters to avoid any potential liability. Employees sometimes need these letters for future employment, a mortgage or credit application, or a rental application. Updated October 23, 2020: Verification of Employment LetterĪ verification of employment letter is a letter confirming someone’s current or former employment status with an employer. Things That Should Never Be Included in the Verification Letter or Request Providing an Employment Verification Letter 5. Making A Request for an Employment Verification Letter 4. The Basics of Employment Verification Letters 3.
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